A busy office located in Philadelphia is seeking an experienced Office Assistant to maintain a professional and courteous environment. This is a part-time opportunity. Responsibilities include:

• Create a luxurious environment, exceeding expectations in genuine hospitality service.
• Approach all encounters with guests and colleagues in a gracious, attentive, courteous, and service-oriented manner.
• Respect the privacy, information, perspectives, priorities, time, and resources of the organization.
• Managing digital and physical files, safe files, file systems, and inventories of documents
• Scanning, indexing, and saving/filing all incoming documents

• Provide administrative support to Program/Accounts Payable manager as needed.
• Receiving, processing, and distributing incoming mail and packages; updating postage meter, which includes date stamping, coding and scanning invoices
• Greet all staff and guests confidently and cordially upon entering the property.
• Schedule and manage calendar and team meetings, video & audio conferences
• Be able to follow instructions and adhere to policies and procedures
• Assist Office Manager
• Demonstrate the ability to work under pressure and diplomatically address and control challenging situations
• Be able to accept and handle other special assignments as needed